View source for Developer Meetings/OrganizerInstruction

== Day of the hangout, edit Developer meetings page ==

The day of the hangout, [{{fullurl:Developer_Meetings|action=edit&section=1}} edit] the Developer Meeting page available on the wiki:

* Uncomment the entry associated with the following week or create the corresponding page.


== Around 10am, create an event in the "Slicer BarCamp" community and send a first email on the slicer-developer list ==


Slicer BarCamp: https://plus.google.com/u/0/communities/105715968666294296532

After clicking on the "Create Event", as depicted below you should set (1) theme, (2) hangout name <code>Developer Hangout</code>, (3) Start and (4) end time. Then (5) select "Google Hangout", (6) add a link to the wiki page in the description and finally (7) click on "Invite".

<gallery widths=230px heights=230px perrow=4>
File:SlicerBarCamp-CreateEvent-1.png|1. Create an event
File:SlicerBarCamp-CreateEvent-2.png|2. Set event properties
</gallery>


Email template:

<pre>
Hi Slicers, 

We'll be having our Slicer4 developer hangout today at 4pm EST. Since the Google hangout platform have been upgraded, you will RECEIVE THE LINK allowing to join the hangout FIVE MINUTES BEFORE IT STARTS.

If you have specific point you want to discuss, consider updating the wiki:

           http://www.slicer.org/slicerWiki/index.php/Developer_Meetings/HANGOUTDATE
</pre>


== Around 3.50pm, start a hangout ==

See Google help: [https://support.google.com/plus/bin/answer.py?hl=en&answer=1215275 Start a hangout] for details

I usually invite the Slicer Developers circle I created.


== Around 3.55pm, reply to your first email with hangout link ==

Email template:

The link to access today's hangout will be: https://plus.google.com/hangouts/YOUR-HANGHOUT-LINK

Talk to you soon, 

Jc


== After or duringthe meeting, udpate conclusion ==

After the meeting, update the conclusion and send an email to the slicer developer list.

See [http://www.slicer.org/slicerWiki/index.php/Developer_Meetings/20120522#Conclusion here] for an example of conclusion and [http://slicer-devel.65872.n3.nabble.com/Slicer-4-hangouts-TODAY-4pm-EDT-tp3971413p4007808.html here] for an example of email.